P-4335

Backpacks for students

Description

Financing

Documents

Photos

History Logs

Project Description

Country: USA

Location: Preston

Total Budget: $2,500

Area of Focus: Basic education and literacy

Activity Type: Education: General

Summary: Provide backpacks and school supplies for underprivleged elementary school children.


With almost 17% of children living below the poverty line in Franklin County Idaho our Rotary Club is looking for projects to help kids and family with economic need. Our project is focused on a small but needed area of providing school supplies. We are working to provide backpacks and supplies for incoming 5th-grade students of Oakwood Elementary school. The Preston Education Foundation helps us determine the number of students in need and we intend to help every in-need child.

The Preston Club is raising/has raised funds to provide our share of purchasing the backpacks and supplies and will provide all the labor needed to get the backpacks to the teachers to distribute. This will be done in August of 2022.

Project Contact Person

District: 5400

Rotary Club of: Preston

Primary Contact: Kelly Mickelsen

Email: kellym@prestonid.us

Project Status

Paid
This project is "Paid". This means that the funds from the district have been issued. This project is now being ready for implementation. When this is done, a report needs to be uploaded on the project page and the "Reported" button needs to be clicked, then the status of the project will be changed to "Reported".

Project listed for the 2022-23 Rotary Year.

Proposed Financing

Existing Contributions Towards This Project

Date

Cash

DDF

Total

Preston (5400)

31-May-22

$1,500

$1,000

$2,500

Total

$1,500

$1,000

$2,500

Project Supporting Documents


[16-May-23]
FINAL REPORT


[16-May-23]
RECEIPS #1


[16-May-23]
RECEIPS #2


[16-May-23]
RECEIPTS #3


[16-May-23]
RECEIPTS #4

 

Project Photos


There are no photos yet for this project.
Go to the administration page to upload photos.

History Log Entries

31-May-22

by Marianne Barker

If you are satisfied with your application, the next step is for you to start the club signature process. Do this on the Administration side of the Description tab. To be turned in, your application must be signed by the primary contact person and the 2022-23 club president before midnight June 1st.

31-May-22

System Entry

System Entry: Creation of project page.

1-Jun-22

by Kelly Mickelsen

System Entry: Project sent for club signatures.

1-Jun-22

by Kelly Mickelsen

System Entry: Project signed by Kelly Mickelsen.

2-Jun-22

System Entry

System Entry: Project signed by Chad Hansen.

29-Jun-22

by Marianne Barker

Your project is to be included in the district's block grant application to The Rotary Foundation, but we will not be able to fund to the full request because it was submitted late (2nd signature on June 2, after the deadline). I am cancelling the signature process to allow you to make the needed changes: reduce the DDF to $1000 and increase your club contribution to $1500. Do this on the admin side of the description tab. After the changes are made, send again for signatures. Remember not to incur any costs until notified that The Rotary Foundation has approved our block grant. Call Marianne if you have questions or need help: (208) 308-5617.

29-Jun-22

by Marianne Barker

System Entry: Signature Process cancelled by user.

30-Jun-22

by Chad Hansen

System Entry: Project sent for club signatures.

30-Jun-22

by Chad Hansen

System Entry: Project signed by Chad Hansen.

30-Jun-22

by Kelly Mickelsen

System Entry: Project signed by Kelly Mickelsen.

1-Jul-22

by Marianne Barker

Your grant application for student backbacks has been accepted by the committee for inclusion in the D5400 block grant application to TRF with a reduced DDF amount of $1,000. The reduction in funding is due to the application being submitted late (not fully signed until June 2nd) If you wish to go forward with your project, please change the financing to reflect this, also increasing cash contributions to maintain the project total. Send again for signature of the project manager once the financing has been changed. Please do this no later than July 7, sooner the better. If you have questions or need help, you can call Marianne Barker (208)308-5617. Thank you for your participation in the D5400 TRF grants program.

1-Jul-22

by Marianne Barker

System Entry: Signature Process cancelled by user.

1-Jul-22

by Kelly Mickelsen

System Entry: Project sent for club signatures.

1-Jul-22

by Kelly Mickelsen

System Entry: Project signed by Kelly Mickelsen.

4-Jul-22

by Marianne Barker

Your district grant application has been accepted for inclusion in our block grant application to The Rotary Foundation. It has not been approved. Do not spend money on the project until you hear from the district that TRF has approved our block grant (likely sometime this month), as you cannot be reimbursed for expenses incurred prior to TRF approval. Call Marianne Barker at 208 308-5617 if you have any questions. Thank you!

8-Jul-22

by Marianne Barker

The Rotary Foundation approved the District 5400 block grant on July 7, 2022. We’ll send your grant award as soon as the block grant is funded by TRF. You can safely incur costs now. If you have questions or need help, please contact Marianne Barker at (208) 308-5617

1-Aug-22

by Marianne Barker

System Entry: Project approved by the District Approval Committee.

16-Aug-22

by Marianne Barker

System Entry: Check for DDF payment issued by Foundation Treasurer.

30-Dec-22

by Marianne Barker

Your grant application indicated your club would be implementing this project in August 2022. Have you completed it? If yes, please write your final report (form can be found on the administration side of the description tab) and upload it as a pdf to the documents folder of your grant, along with copies of "paid" receipts for supplies. Call me if you need help, Marianne 208 308-5617

1-Mar-23

by Marianne Barker

How are you doing on finishing up this grant project? Please write your final report (form can be found on the administration side of the description tab) and upload it as a pdf to the documents folder of your grant, along with copies of "paid" receipts for supplies. Call me if you need help, Marianne 208 308-5617

3-Apr-23

by Marianne Barker

Your final report is due no later than May 15th, 2023. Failure to report by the deadline may impact your club's ability to receive a grant in 2023-24 Rotary year. Download the report form from the administration side of the description tab. Fill it out, being sure that the expenses listed in the report match your receipts and any other documentation of expenses you provide. Upload pdf copies of your report and the receipts to the documents tab of your grant. Then click "reported", a button on the administration side of the description tab. Call Marianne 208 308-5617 if you have questions about reporting.

6-May-23

by Marianne Barker

This is a reminder that you have a report due on this grant by May 15th, 2023. If the project is completed your submittal should be a final report. You'll find the report form on the admin side of the description tab for download. Complete the report, save as pdf and upload to the documents tab along with supporting receipts. If project is not complete, provide a progress report by sending a history log email stating when you started the project, what percent complete it is and when you anticipate being wrapped up. That's all we need for a progress report. Failure to report may impact your club's ability to receive a grant in the 2023-24 cycle, so please get your report in. Call Marianne 208 308-5617 if you have questions or need help.

15-May-23

by Marianne Barker

Today, May 15th, is the deadline for reporting on 2022-23 district grants. Failure to report may cause your club to be ineligible for a district grant in the 2023-24 cycle.

16-May-23

by Kelly Mickelsen

System Entry: Project has been implemented and final report uploaded.

17-May-23

by Marianne Barker

Thank you for submitting your report. You need to go back to the school and find our what more supplies you can purchase with your remaining money. I'm certain the teachers will have needs for the same type of supplies going forward that you can purchase and distribute to them now, spending the remaining project money. This should be easy to do. Neither the district nor The Rotary Foundation wants to take back the money. I've reverted your project to paid so that you can upload more receipts and a revised report when you're finished. Please try to get this done right away during this school year.

17-May-23

by Marianne Barker

System Entry: Project reverted to "Paid".

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