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Executive Summary :
To meet the needs of eye care, diagnosis and treatment, of the rural and economically distressed segment of the community, a State of the Art Eye Hospital is proposed to be constructed under the Rotary Foundation's Global Grant Program . Sponsor for the Proposed Eye Hospital will be the Rotary Club of Calcutta Labanhrad ( Club No. 82911 within the RI District 3291 ) and will be located at the Village of Kuliapara, in the Hoogly District of the State of West Bengal, India.The proposed environment friendly hospital will be designed to diagnose and treat all eye diseases generally prevalent in the poor as well as the tribal population of the area with minimal financial resources.
One of the Central Themes of Rotary International is "Disease Prevention and Treatment". In rural parts of the State of West Bengal, India many poor including tribal population do not have access to affordable health care facilities for treatment of various eye diseases as well as other diseases that are easily treatable. Many become blind for lack of early detection and treatment of eye diseases. Amongst a few rural clusters of villages there are a few Government hospitals/clinics that are called Block Hospitals. Most of the Block Hospitals have poor infrastructures and do not have properly qualified staff and physicians and dispensaries to treat patient and in most cases do not have any qualified eye care professionals.
In major urban and semi urban areas of the State there are plenty of Private for profit Eye Hospitals but these facilities are inaccessible to rural poor because of high cost. Some of the rural people do not have even resources to pay for the transportation cost to the urban area treatment facilities.
The proposed eye hospital will be housed initially in a new two storied reinforced concrete structure with exterior plastered brick walls and with foundation provisions for adding another two stories for future extension. Total floor area ,in two floors, will be approximately 4700 square foot and will be equipped with modern diagnostic and surgical equipment. Facilities in the hospital will include a laboratory, visual examination and testing room, ultrasound room, laser room, and eye procedure room. Facility will have separate male and female wards with adequate toilet facilities. Each ward will have 14 beds. Space will be provided for store, pharmacy, nurses and doctor's room, and offices with waiting lounges on each floor. The water supply will be from the village with a standby deep tube well. The village has electricity but the power supply is interrupted frequently. A standby generator will be provided.
The facility will remain open every day with one eye specialist on duty with adequate supporting staff. Initially, the major surgeries will be performed two to three days a week based on demand. This surgical team will be available five days a week.
Location of the Proposed Hospital and communities to be served :
The proposed eye hospital will be located in the Village of Kuliapara, P.O. Dhobapara, District Hoogly in the State of West Bengal. It will be situated on the State Highway Pandua-Kalua Road. Both Pandua and Kalua are relatively large size towns in the Hoogly district. Kuliapara is about 80 km (50 miles) north of Calcutta. The driving time is 2.5 hours by local roads. From Howrah station, a train connects Kalua via Bandal Junction and travel time to Kalna by train from Howrah is about 2 hours ride. Kuliapara is five miles southwest of Kalna and Pandua, which also has a rail connection 12 miles southwest of Kuliapara. Private buses run between Kalna and Pandua.
Demographic Information of the Projected Service Area for the Proposed Eye Hospital:
Number Of Village Administrative ( GP ) Zone 26
. Population of the projected service area 5,57,000
. Population below poverty line ( BPL ) 1,95,000
. BPL population current enrolled in Health Insurance 1,26,000
. Population above the age of 60 37,000
. Estimated Number of blind people 5,500
RCCL Partner and Consultants for the Proposed Project :
Netra Pradip Rural Eye Trust (NPRET) is one small eye clinic cum hospital located in The Village of Kuliapara, a rural community about 50 miles (80 km) north of Kolkata, the capital city of the State of West Bengal. Dr.P.K. Bakshi, founding member of NPRET is the RCCL's consultant medical expert for the proposed eye hospital project. Dr. Bakshi , an eminent Eye Surgeon of India has an MD degree from AIIMS has also DO degree from London and is FRCS ( Edin).
The current NPRET operated eye care facility does not have adequate space in its current location and the demand for eye care services is increasing continuously. As discussed earlier, NPRET agreed to move the NPRET operation in RCCL proposed new facility with all of their diagnostic and surgical equipment as well as the staff. Dr. Bakshi is advising RCCL about required floor place and additional diagnostic and surgical equipment needed to make the proposed RCCL nonprofit facility as one of the state of the art Eye Hospital in the State of West Bengal serving the needs for one of the rural community.
Ms. Ivy Nandy, a professional architect, is working on the layout of the hospital that will meet health and safety standards required by the state and local regulatory agencies. Her services are voluntary.
Mr. Suranjan Dutta, a retired vice president of reputed local consulting engineering firm will provide the services of structural engineer for this project and his services will also be voluntary.
The current President of the Club, Mr. Chitta R. Bhattacharya is a retired registered professional engineer and is an experienced civil and environmental engineer. He will be responsible for design of water supply, fire protection, sanitary and solid waste disposal facilities. In addition he will be a member of the Project Management team for during planning, design and construction of the facility and will remain as a member of the management committee that will be responsible for overseeing the smooth and sustainable operation of the facility.
Two senior Rotarians of the club-Rtn Subrata Munshi, an electrical engineer by profession, now the Managing Director of Naval Engineering firm and Rtn. Swapan Basu, a mechanical engineer by profession and owner of a crane manufacturing facilities will provide their expert knowledge in electrical and HVAC system design and construction of the facility. Mr. Swapan Basu is also the President of The RCCL Charitable Trust
Another member of RCCL, Dr. Prof Santanu Munshi, is a faculty member in the School of Tropical Medicine and will advise on various medical issues to be addressed during the design and operation stages. Dr. Munshi is also the secretary of RCCL Charitable Trust.
Other members supporting the project will be:
• Rtn. Asutosh Jaiswal- Current Club Treasurer
• Rtn. Rajdeep Dutta - Current Club Secretary
• Rtn.Subrata Mitra - Treasurer RCCL Charitable Trust who will keep track of
donations and disbursement of fund by the trust.
• Rtn. N. S Taragi, PP of the Club to advice on accounting/record keeping for
Grant funded project.
• Rtn. Partha S Upadhaya, President Elect, 2015-2016 He will provide the
continuity link for final implementation and efficient long-term operation of
the facility.
Project Rationale :
Many rural communities in India do not have easy access to hospitals or medical clinic. In certain rural area even if there is a small hospital none has any dedicated eye care professionals. Because of resource constraints many members of the rural community are not able to consult physician for their eye problem and in many cases some become blind. A typical hospital in rural area generally does not have adequate infrastructure and good hygienic condition and is often poorly maintained.
There are plenty of private modern eye hospitals in urban and semi urban areas and all are for profit operation. Rural poor do not have means to use those facilities. During the last few years Rotary Clubs, Lions Clubs and Seva (USA) and a few other charitable institutions are building eye hospitals in India. But the total numbers of eye hospitals that are being built or has been built are too few for the large number of rural communities those still need this type of eye hospitals. RCCL's attempt to build the proposed eye hospital is to fill the need of the communities in the Hoogly District of the State of West Bengal. This will help the rural population in general particularly those rural folks who are below the poverty line.
Patrons and Professionals Supporting the Project are:
Expected donations for the project are:
1. President 2014-2015 of RCCL INR 6,00,000
2. Friends and Relatives of President INR 10,00,000
3. RCCL Club Members INR 2,00,000
4. Donations from Indian Corp Sector INR 20,00,000
Total INR 38,00,000
The following professionals will provide volunteer services for the Proposed Eye Hospital :
•Ms. Ivy Nandy Architect
•Mr. Suranjan Dutta, AMICE Structural Engineer
•Mr. Niren Ball Construction Supervisor
•Rtn. Subrata Munshi Electrical Work
•Rtn Swapan Basu HVAC and Fire Protection
•Drs. P.K. Banshi and Dr.S.Munshi Equipment Procurement and Installation
•Rtn. Chitta R. Bhattacharya Project Management
•Rtn. Rajdeep Dutta Communication
•Rtn. Asutosh Jaiswal Treasurer
•Rtn. Subrata Mitra Treasurer, RCCL Charitable Trust
•Rtn. P.S. Upadyay Member, Management Team
•Rtn. N.S. Taragi Advisor, Accounting and Reporting
The estimated total project cost is INR 57,92, 000 (equivalent US $ 98,000). Our current estimate for the start of the project is expected to be on 15th December 2014 and our projected completion date is January, 2016. Formal inauguration of the facility is expected during the first January 31, 2016.
Expected contribution from each Rotary Club, assuming TRF will Fund 50% of the cost of the project US$ 98,000., will be:
Rotary Club Of Calcutta Labanhrad -Sponsoring Club US$ 17,000.
Global Partner Rotary Club -1 16,500,
Global Partner Rotary Club -2 16,500.
Rotary International TRF 47,500.
Total Cost US$ 98,000.
Rotary Club Of Calcutta Labanhrad plan to fund the building component of the Project which is estimated as US$ 48,800, from expected donations. This is in addition to US$ 17,000. required as a sponsoring club under global grant program.
Land about 8700 square feet to be provided by NPRET 0.00
Building And Structure 2 Storied Building Approx. total Floor Area of 4700 SFT with provision to grow vertically by another 4500 SQ in two floors 0.00
Water Supply, Fire protection and sanitation 3,50,000
Hospital Furnitures, Cabinetry, Back Up Generator 4,90,000
New Equipment and Hospital Sundries
• Visulus Ophthalmic Yaj III Laser/Zeiss/Alcon: 16,00,000
• Bscan (Topcon): 8,00,000
• Phaco M/C (Zeiss/ Laureate): 14,00,000
• Hospital Sundries: 3,00,000
Hospital Sundries 3,25,000
Total including 10% contingenccies 57,91,500.
Rounding Up 57,92,000 ( US$ 98,000)
The estimate of the time line for the project is based on the assumption that one or two willing global cosponsoring Rotary Clubs will be on board for this proposed eye hospital by December 2014. Current estimated cost is based on preliminary market price of supplies and vendors preliminary quotes of major equipment. On receipt of two Global partners' consent and signed MOU(s), firm prices for the supplies and equipment will be sought through tendering process for confirmed final cost estimate of the project which will be submitted to the Rotary Foundation.
Time Line of Kuliapara Eye Hospital Project
1. Project Concept Report to Potential Global Partners 30 September 2014
2. Selection of Global Partner 30 October 2014
3. TRF Grant Application 15 October 2014
4. Complete plan, specifications and tender amount 15 November 2014
(a) For building
(b) For equipment
5. TRF Approvals and MOU with Global Partners 15 December 2014
6. Start Construction 04 January 2015
7. Complete Construction and equipment installation 15 January,2016
8. Inauguration of Kuliapara Eye Hospital 31 January 2016
RCCL's Role Pre and Post Completion :
RCCL will establish a committee of seven (7) members, four from the current Board of Directors,two from Global Partner Clubs, and two from the future Board, the incoming President Elect and Treasurer Elect. This committee will oversee the procurement, construction, and installation of new and existing equipment. An NPRET Trustee will advise and select new equipment to be procured, will negotiate the price with the vendors, and will provide day-to-day supervision at Kuliapara during construction. This will happen in tandem with support of volunteer construction supervising engineer selected by RCCL. The NPRE Trustee and his/her representative will supervise the installation of the equipment and arrange for training of the Resident Medical Officer (RMO) (to be hired for daily operations). The NPRE Trustees will also organize medical camps in various rural villages to identify potential and future patients. RCCL will organize and sponsor a RCC by recruiting youth members of the community to serve as s support staff during the construction and operation.
R.I. District 3291 Role Pre and Post Completion :
The R.I. District Official will guide and advise the RCCL committee on financial reporting, procurement, and preparation of completion reports. The District official will assist in the establishment of a management committee of Rotarians from the RCCL, District, and members of the NPRE Trust for a smooth and sustainable operation of the facility when completed.
Rotary International's Role :
Rotary International will review the Project Report and advise the RCCL and District 3291 officials in the preparation and processing of the Global Grant Application. Once the grant is approved they will also assist in establishing a time line for reporting at various stages of implementation of the project.
Partner's Role in day-to-day Operations :
The Netra Pradip Rural Eye Trust (NPRET) is RCCL's main partner for the operation of Kuliapara Eye Hospital project. NPRET has established their reputation as the area community's best eye care facility. With new equipment and a new spacious proposed facility, the will be able to provide services to the needy population of the area in a sustainable way by virtue of their presence in the community during the last four years. RCCL and NPRE Trustee committee will move forward to make the Kuliapara Eye Hospital a landmark project of Rotary International, RCCL, R.I. District 3291 for serving an impoverished rural district in West Bengal, India.
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