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Global Grant Proposal Form for Project G-2305 Last updated by Kent Miller <kent.kcm@gmail.com> on 29-Dec-19 Project Title Water Wells for Healthy Commun Type of Project [X] Humanitarian [ ] VTT [ ] Scholarship Primary Host Partner Information
Primary International Partner Information
Grant Host Committee
Grant International Committee
Do any of these committee members have potential conflict of interest? If so, please briefly explain. None. Tell us a little about your project. What are the main objectives of the project, and who will benefit from it? The purpose of this grant is to enable Rotarians to actively engage with 23 rural communities to improve the quality of life of residents who are lacking access to clean water and the daily routines that will change once clean water is near and accessible.There will be about 9200 persons in the villages benefiting from the new water sites. Which area of focus will this project support?
Which goals of this area of focus will your project support? - How will you measure your project impact?
Do you know who will collect information for monitoring and evaluation? -
Humanitarian Project The site is in the region East of the city of Awassa, This project is in a region 22 km. east of Hawassa (279 km south of Addis Ababa) in two woredas, Malga and Wondo Genet. Time frame is April 1, 2020 to August 18, 2021.
Cooperating Organization (Optional)
Why did you choose to partner with this organization and what will its role be? Water to Thrive (W2T) is a faith-based non-profit 501(c)3 dedicated to the mission of bringing clean, safe water to those who need it in rural Africa. They work with donors in the United states and implementing partners in Africa to bring lasting change. Founded in 2008, W2T is headquartered in Austin, Texas. Since its founding in 2008, W2T has funded, managed and constructed over 1000 fresh-water sites, 864 of which are in Ethiopia. benefiting 550.000+ individuals in the countries of Ethiopia, Tanzania, and Uganda. W2T works closely with NGOs in the countries where the projects are located The partnerships of W2T with local NGOs provide local jobs, supporting the economies and supporting capacity building. The area being targeted in this grant is already part of the working region for W2T. There is a history of success with W2T working with the Host club and the International club, as well as the other partner, EECMY-DASSC. When the NW Austin Rotary Club became interested in providing fresh water to rural Ethiopia, they contacted the RC Addis Ababa- Central Mela and W2T. Together they did a one site demonstration to see how well the team worked together. With that success, this team then completed a global grant for 12 water sites in Ethiopia. The success of this project has led to this next project for twenty water sites with the same team, but in a different region. There are three ways Water to Thrive will be valuable to this project aside from the wisdom of its overall experience and connections in doing this kind of work. W2T has the role of connecting the four partners in the instigation of the project. 1. Water to Thrive has a project director on its staff in Addis Ababa who oversees all the work done by the agency contracted to provide the services. Gashaw Semench is a hydrologist. He is involved as an adviser and consultant in locating the actual source of water in each site area and verifying it for use.His work is focused on quality control, making sure the standards of construction, fencing, drainage, quality of the concrete, etc. are all observed. He also does the quality checks on the work done on wells and spring developments, the WASH training, and gives the final approval of all work before final bills are paid. As project director he will help coordinate the global grant partner's schedules with the Host club for doing the work. The grant will cover his expenses. 2. All bills submitted by the contracted agency, EECMY-DASSC-SCES, to the Host club for payment will be examined and verified by the RC Host Committee, then sent to the RC International Committee for payment. A check will be written to Water to Thrive to be sent through their bank transfer to the bank account for the EECMY-CDC-SCES for payment of that invoice. 3. During the period of the grant preparation through the conclusion, Water to Thrive will function in an advisory function to both Rotary Clubs in dealing with the issues, problems, timing, and results of the grant. They will provide the experiential advice for the successful outcome of the project, and to the successful work relationship between the Rotary Clubs and the contracted agency doing the work, EECMY-CDC-SCES. Partners (Optional) List any other partner that will participate in this project. Ethiopian Evangelical Church Mekene Yesus - Development and Social Service Commision, South Central Ethiopian Synod. http://eecmy.org/eecmy/en/sces The local office of the Synod is in Awassa. The main office of the church is in Addis Ababa: Arada sub city, Kebele 11/12 Hous No 910 Addis Ababa Ethiopia The Ethiopian Evangelical Church Mekane Yesus Development and Social Services Commission (EECMY-DASSC) is a nationally registered church-based development organization. Since 1959, the EECMY-DASSC has been involved in development and humanitarian work throughout Ethiopia. EECMY engages in community development through its Development and Social Services Commission (DASSC). The DASSC water development program has considerable expertise and experience in developing appropriate and sustainable water schemes, primarily in rural areas. Program priorities include quality of life (water and sanitation), health and HIV/AIDS prevention and control, education and child care. The DASSC arm of social services has several 'divisions' or 'synods' that are geographically based throughout Ethiopia through which it conducts its work. For this project in the region east of Hawassa the organization is the South Central Ethiopian Synod (SCES) of the Development and Social Services Commission for implementation of all field work. So, references in this document will use SCES, or DASSC-SCES or its main title EECMY-DASSC. For all our purposes, they are interchangeable since the work will be done within the structure, through the local (SCES) level. The EECMY-DASSC has also signed the necessary Ethiopian agreements to be validated as an NGO providing services and successfully works within the legal structures established to carryout the goals of the charitable work. In meeting the goals of this Rotary project, practices and procedures are integrated into this project to meet the legal requirements. DASSC-SCES office operates out of its office located in Hawasa. DASSC-SCES has implemented 130 projects providing safe water and improved sanitation for people. EECMY-DASSC in general and DASSC- SCES office in particular has significant experience and capacity to implement WASH programs. This religious organization is very active in this part of Ethiopia. It is trusted and well respected for its religious and health, and social work enabling it to effectively bring services to both city and rural communities. The Host Rotary club will be working with EECMY-DASSC as the implementing partner in the local water site communities to develop the wells or springs, to organize the Water Committee and conduct the WASH training program, the sustainability components and the monitoring and evaluation process. Volunteer Travelers (Optional) Provide name, email of traveler(s). - Describe this person's role in the project. - Rotarian Participants Describe the role that host Rotarians will have in this project. The host club, Rotary Club of Addis Ababa Central-Mella, (RC CM) has had previous experience with providing a Rotary global grant water site project. They bring a background of experience with the problems faced by rural families without access to clean water, and with experience of working with the Rotary International grant process. With this grant the RC CM has two foci. One focus is to connect the Rotary grant with all its requirements for work and completion according to the agreements and Rotary principles. This task connects the ongoing work in the field with the organizations working with the International club so that all financial reports, monitoring, and evaluation are successfully completed in a timely matter. Funds will be disbursed with verification of bids and expenses by the Host Club. The second focus is on the community in which the work is done. Here RC CM has specific tasks that begin with introduction into the community, interpretation of what the project is, and doing base interviews in the needs assessment and initial organizing work. The Host Club, RC CM, has worked with DASSC--SCES in the field with the site selection process, needs assessment and community relations, and verifying progress for work and funding. In particular, the host club, RC CM, will conduct joint field visits with DASSC--SCES, and district water officials to ensure that all deadlines are being met in a timely fashion with quality standards being met. (See the "Area of Focus: Water and Sanitation Measurement" plans for frequency of visits and meetings.) They will be holding meetings with the stakeholders (the principle agencies and actors) for quarterly reviews as shown in the budget. Upon completion of the water sites, RC CM will participate in the evaluation and impact of the projects. Host club will visit the communities and inspect the final projects, ascertain that WASH committees are in place with elected officers, WASH training is completed, have an established maintenance fee structure and have funds collected and have a working set of by-laws. (See "...Measurement..." plans as above). The Host club, RC CM, will meet all report filing deadlines in accordance with the Rotary Foundation requirements. Describe the role that international Rotarians will have in this project. The International Club, RCNWA, is the initiator of the global grant, is the principle writer of the grant, recruits other clubs to participate, and generates funds to finance the project. It will work through the authorization process until the grant is approved and ready to be implemented. RCNWA has worked with the Host club, its cooperating organizations, W2T and CGS, to work as the team to carry out all the activities of the water site development, training and sustaining practices of the grant to produce effective outcomes that meet all standards. The RCNWA will be accountable for releasing all funds upon approval for the work by the Host club, based on requests and expenditures, and give account for the proper expenses and any funds left at the end of the project. For this purpose it has established a separate account for all funds related to the grant. The RCNWA will make timely required reports to the Foundation, and inform Districts 5870 and 9212 and all participating Rotary Clubs Districts of the progress of the project. It will work with the host club RC CM to file all documentation for the completion of the grant. The RCNWA grant committee will meet regularly with W2T to determine progress, resolve issues that may arise and communicate with host club, RC CM, to facilitate and agree on any needed changes in the project or its timeline to be communicated to the Foundation. What is the budget for this grant?
Tell us about the funding you have secured for your project.
Humanitarian Projects - Project Planning Describe the community needs that your project will address. - How did your project team identify these needs. - How were members of the benefiting community involved in finding solutions. - How were community members involved in planning the project. - Humanitarian Projects - Project Implementation Summarize each step of your project's implementation.
Will you work in coordination with any related initiative in the community? If yes, briefly describe the other initiatives and how they relate to this project. If no, please explain. Are local initiatives not addressing these needs? Or, if they are, why did you decide not to work with them? - Please describe the training, community outreach, or educational programs this project will include. - How were these needs identified? - What incentives (for example, monetary compensation, awards, certification, or publicity), will you use, if any, to encourage community members to participate in the project? - List any community members or community groups that will oversee the continuation of the project after grant-funded activities conclude. - Budget Will you purchase budget items from local vendors? Explain the process you used to select vendors. - Did you use competitive bidding to select vendors? If no, please explain. - Please provide an operating and maintenance plan for the equipment or materials you purchased for this project. This plan should include who will operate and maintain the equipment and how they will be trained. - Describe how community members will maintain the equipment after grant-funded activities conclude. Will replacement parts be available? - If the grant will be used to purchase any equipment, will the equipment be culturally appropriate and conform to the community's technology standards? If yes, please explain. If no, describe how the project team will help community members adopt the technology. - After the project is completed, who will own the items purchased by grant funds? No items may be owned by a Rotary district, club, or member. - Funding Have you found a local funding source to sustain project outcomes for the long term? If yes, please describe this funding source. - Will any part of the project generate income for ongoing project funding? If yes, please explain. - Is your economic and community development activity a microcredit project? If yes, upload your microcredit supplement file. - | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||